So you've found a photographer. Your next assignment? To guarantee picture-perfect party photos and avoid miscommunication, request a written contract. Here are the critical points to review -- and get in writing:
Name and contact information for you and your photographer
Correct date(s), exact number of hours, starting time(s), and locations where the photographer will be expected to shoot, with exact addresses
Name of the photographer who will shoot your party and the number of assistants, if any.
Number and kind(s) of cameras to be used
Number of rolls of film to be shot (color and black and white), type of film, and cost per additional roll (if needed –- obviously, digital doesn't require film)
Number of proofs you'll receive, and complete package details
Date your proofs will be ready and how long you can keep them
When and how you'll receive your order (albums, prints) once you place it, and any other delivery details
Length of time the photographer will keep your negatives
Total cost (itemized if possible)
Overtime fee, if applicable
Reorder price, if you decide to order additional prints later
Deposit amount due
Balance amount and date due
Cancellation and refund policy
Name of an acceptable substitute in case of emergency
In the event of equipment failure, a guarantee that a backup camera will be on hand
Photographer's signature
Additional Items to Clarify
Style of photography, such as formal portraits, documentary-style, candid, combination, straight shooting, unconventional composition, and formats.
Subjects to be covered, such as pre-party preparations, formal portraits, or after-party. Give your photographer a must-take shot list to eliminate any confusion.